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For facilities managers and business owners, sound record-keeping is a well-established principle in conducting successful day-to- day operations. Beyond being a good idea for the running of an enterprise, this is also a statutory requirement in some instances. The following are some reasons for good record-keeping at your facility for its maintenance and other services:
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Assessing the history and future needs of a property. Accurate maintenance records create a blueprint by which to assess the true cost and value of a property. It also helps in formulating projections and strategies for future financial and maintenance needs and rental and leasing arrangements. On a very basic level, keeping a record of utility bills and the like can also be a sign equipment is not running optimally, indicating a need for maintenance to streamline and maximise operations.
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Good business. Put simply, failure to conduct ongoing and thorough record-keeping is failure to do good business. These records hold the information to perform effective accounting, budgeting, and decision-making functions, which are critical to the running of any business. In terms of invoicing and accounting, property management falls flat without the records to track, notify, and collect payments in connection with the premises.
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Obligation and duty. Property and facility managers are often dutybound to provide owners with thorough records and financial details connected to their properties in order for them to monitor their property portfolios and determine performance. Over and above this, sound record-keeping allows for a system of checks and balances within an organisation. Very often, these records are a legal and tax requirement in the prevention of fraud.
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At Voltix Services, we are dedicated to helping you streamline your facility’s operations. On performing an assessment of your records, it is likely you’ll find your facility would likely benefit from a single outsourced maintenance company. In addition to this, this company could then serve as a single point of reference for record-keeping purposes at your premises. As a team who will join your own, Voltix brings expertise and sound maintenance practice to any commercial enterprise. Contact us today to find out how our services can benefit your business.
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